岗位职责

    1. 办公室行政管理

    • 负责办公室日常运营和维护工作,确保办公环境整洁、有序、安全。
    • 协调物业、保洁、快递、维修等外部服务供应商。
    • 负责办公设备(打印机、会议设备等)的日常管理和维护协调。
    • 协助组织公司会议、员工活动及客户接待工作。

    2. 办公用品及费用采购管理

    • 负责办公用品、劳保用品及其他行政物资的采购、领用和库存管理。
    • 根据业务需求进行日常行政采购,并确保采购流程符合公司规定。
    • 协助处理行政相关费用报销、付款申请及采购订单跟踪。
    • 对行政费用进行统计和记录,协助控制办公运营成本。

    3. 公文及印章管理

    • 负责项目授权书、合同、证明文件及其他公文的盖章申请及流程跟进。
    • 负责文件邮寄、快递安排及签收记录管理。
    • 协助维护相关文件台账,确保文件流转准确、及时。
    • 配合相关部门完成文件归档及审计资料准备工作。

    4. 文档管理及档案维护

    • 负责公司行政文件、项目文件及其他资料的整理、归档和维护。
    • 建立并维护电子文档和纸质档案管理体系。
    • 确保文件版本受控、存档完整且便于查询。
    • 定期整理历史资料,确保档案管理符合公司要求。

    5. 销售团队支持

    • 协助销售经理处理日常行政事务及团队协调工作。
    • 协助准备销售会议材料、报告及相关文件。
    • 协助跟踪内部审批流程及跨部门沟通事项。
    • 支持销售团队差旅安排、会议组织及客户活动协调工作。
    • 协助维护客户及项目相关行政资料。

    6. 其他工作

    • 完成销售经理及公司管理层安排的其他临时性工作。
    • 根据业务需要,协助支持跨部门项目及专项工作。
    • 积极配合团队开展各类行政及运营支持工作。

    任职要求

    教育背景

    • 大专及以上学历,行政管理、工商管理、文秘等相关专业优先。

    工作经验

    • 1-3年以上行政助理、办公室助理或相关工作经验。
    • 有外资企业或跨国公司工作经验者优先。

    技能要求

    • 熟练使用 Microsoft Office(Word、Excel、PowerPoint、Outlook)。
    • 具备良好的文档管理和行政事务处理能力。
    • 具备较强的沟通协调能力和执行能力。

    能够同时处理多项任务并按时完成工作。

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